Participatory Governance Manual

Approved PBC Dec. 5, 2012



Participatory governance is defined as a collaborative effort of administration, faculty, staff, and students for providing high quality college programs and services. All members of the campus community are invited to participate in planning and in developing policies, regulations, and recommendations under which the College is governed and administered.

The Education Code (70901(b)(1)(E) describes the requirement as follows: “Minimum standards governing procedures established by governing boards of community college districts to ensure faculty, staff and students the right to participate effectively in district and college governance, and the opportunity to express their opinions at the campus level and to ensure that these opinions are given every reasonable consideration and the right of the academic senates to assume primary responsibility for making recommendations in the areas of curriculum and academic standards.” See page 10 for 10+1 information on Academic Senate. There are several accreditation requirements (in Standard IV—Governance) related to participatory governance, which are outlined in the Appendix.

Decision-Making Philosophy

The following philosophy applies to participatory governance, planning, program review, and budgeting:

  1. To base decisions on data
  2. To create links between program review, planning, and budget.
  3. To encourage widespread institutional dialog.
  4. To base the participatory decision-making process on cooperation, trust, and shared values rather than confrontation.
  5. To focus on issues that are institutional in nature and affect the college as a whole. 
  6. To reach solutions that are made better through the expertise of the participants and made more acceptable through the participatory process.
  7. To foster a climate of mutual trust, creative conflict resolution, and positive communication skills.
  8. To communicate regularly and clearly with those stakeholders directly affected by decisions.
  9. To effectively use time and resources by streamlining the processes to avoid duplication of effort. 
  10. To identify purpose, function, membership, and reporting relationships for each committee or work group.
  11. To maintain reasonable balance and continuity of representation and continuity of representation within each participatory governance group.
  12. To expect representatives on committees to be familiar with committee functions, to be responsible for attendance, and to regularly consult and communicate with constituents.
  13. The participatory governance process will be reviewed regularly by the PBC.
  14. To consider equity as reflected in the Student Equity plan.

Organizational Structure

The primary participatory governance groups include:

  • Academic Senate
  • Administrative Planning Council (APC)
  • Associated Student Government (ASCC)
  • Cabinet
  • Classified Senate/CSEA
  • Instructional Planning Council (IPC)
  • Planning & Budgeting Council (PBC)
  • Student Services Planning Council (SSPC)

The following organizational chart outlines their relationship.

organization chart showing relationship between governance groups