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Decisions involving substantive impacts on space allocation

Working Draft 10/30/15

New uses for existing spaces require a greater degree of consultation and vetting prior to making a decision.  When a new proposed use significantly impacts other programs or is substantially different from the current use of that space, consultation must occur with at least some, if not all, primary governance groups.

Step 1 A need and plan are identified through program review or by other means.
Step 2 A proposal, accompanied by the most recent relevant program review, is reviewed by Cabinet.  Whenever possible, proposals should include usage/traffic data to assist in decision making.
Step 3 Proposal is considered by affected programs/services. 
Step 4 Answers to Frequently Asked Questions are prepared and attached to the proposal.
Step 5 Proposal is considered, in light of the college's space allocation principles, by relevant stakeholder primary governance groups (e.g. APC, IPC, SSPC, ASCC, Classified Senate and/or Academic Senate).  Feedback is provided to PBC.
Step 6 Planning & Budgeting Council discusses the proposal, in light of the college's space allocation principles and feedback from stokehold groups, and makes recommendation to the president
Step 7 Facilities manager evaluates if current building infrastructure (HVAC, electrical, IT) will support the proposed use and provides "ballpark" cost estimate.
Step 8 VPAS reviews and determines funding strategy.
Step 9 Decision by President