For Students Returning to the DRC

 


If you are already registered with us, here are your responsibilities:

Hello Students,
You can now make your own appointments with DRC staff through the SSL link on your potral!  To watch how, here's a tutorial video: 
 
You need to request accommodations for every semester you want to use accommodations.  If you do not request accommodations, you will be not be able to receive academic accommodations and will be considered "unregistered" in the DRC for the semesters you do not request accommodations. 
 
We recommend that you request accommodations a couple of weeks before the semester begins.  Here is the link to the accommodation request form.

It is your responsibility to deliver your accommodation memo to your professors via EMAIL, and request an appointment to review your accommodations with them.  This is very important, because not all accommodations will be used in every class and every professor will implement your accommodations in a different way.  So please please each of your professors know which accommodations you need for their class.  

 

You have 3 options on how you'd like to review your accommodations with your professors: 

  1. Request to have a group meeting with your professor, a DRC Counselor, and you.  (Make sure to cc one of us or the main drc email address, which is canadadrc@smccd.edu)
  2. Request have a meeting with just you and your professor.
  3. If you/or professor do not have time to meet, you can always correspond with your professor via email.

 

If you're not sure how to word your email to your professor, here are a few examples:

Example 1:

Hello Professor Good,

I am in your HIST 200 course that meets on Mondays and Wednesdays at 3pm.  I have attached my accommodation memo to this email for you. I'd like to request a group appointment with you and the DRC to review which accommodations on my memo I will need to use for your class.  It shouldn't take more than 20 minutes. Please let us know your availability.  

Thank you,

Student A

 

Example 2: 

Hello Professor Nice,

I am in your ENGL 100 course that meets on Thursdays at 6pm.  I am emailing my accommodation memo to you, and I'd like to make an appointment with you to let you know which accommodations do not apply to your class and which ones require your support.  I would only need a few minutes of your time. Please let me know when is a good day and time for us to talk on the phone or via email. 

Looking forward to hearing from you,

Student B

 

Example 3:

Hello Professor Smart,

I am in your asynchronous Math 250 course (CRN 45678).  I have attached my accommodation memo to this email.  Since this is an online course, the only accommodations I will need to use for your class are the 1.5x extra time on tests/quizzes and breaks during tests/quizzes.  Would you be willing to add another 10 minutes to my online tests/quizzes to account for breaks?  Please let me know if you think this would be reasonable.

 

Thank you so much,

Student C

 

 

After you meet with your professors, please send them an email to thank them for their time and a summary of what you agreed upon for each accommodation.  This is important to make sure you did not misunderstand anything during your meeting with your professor.  If you're not sure how to word your thank you email, here is one example:

Hello Professor Smith,

Thank you for meeting with me today.  Here is a summary of our conversation today: 

  • Assistive Technology: My assistive technology is my magnifying app on my phone.

  • Audio recording: I will not need this accommodation for your class, because you will record your lectures and post them on Canvas for all students. 

  • Preferential Seating: I will ask the DRC office to place a reserved sign on the seat that is in the third row from the back of the room, against the window. 

  • 1.5x Extended time on test/quizzes: You will allow me to come to your earlier class session so I can start my test early and then I can stay in the same room to continue working on my test/quiz with the rest of my class.

  • Breaks During Tests/Quizzes:  I will have the option to have to have a break after each page that I complete.  I understand that you will give me only one page at a time so that I will not be able to see any other questions on the exam before a break, and I must turn in the completed pages before I go on my break.  I will be allowed no more than 5 minutes per break, and no more than 4 breaks total during tests and no more than two breaks during quizzes. 
  • Distraction reduced environment: Sound and fluorescent lights distract me, so you will allow me to wear noise reducing headsets or ear plugs that I will be responsible for bringing, and I will sit in your office without any lights on.  If no one will be available to proctor me in your office, you will allow me to wear sunglasses in the classroom if lights must be on or sit by the window to get natural light.  If I forget my headsets, it will be my responsibility to go get a pair from the DRC office before the class begins. 

Please let me know if my notes are accurate.  Thank you for supporting my needs this semester. 

Have a great day,

Student E

 

 

If you are receiving temporary accommodations or have a new a disability, it is your responsibility to submit your new documentation to us as soon as possible.  You may turn in your updated documentation in a few ways:

If you do not receive a confirmation the we have received your new documentation within 5 business days, please email us to follow up at canadadrc@smccd.edu 

 

Here are examples of documentation that we accept:

  • A copy of your Psycho-Ed report or Learning Disability test results
  • A copy of your IEP
  • A copy of your 504 Plan
  • A copy of your medical examination results (e.g. eye exam, hearing test, etc)
  • A letter on letterhead verifying a diagnosis by a doctor or other qualified medical professional. If you will be submitting a doctor's note, please make sure it includes the following:
    • Letter/note must be on letterhead 
    • It must be dated within the last month
    • Must disclose or explain your health condition/challenge
    • A description of the current impact in an educational setting
    • Must include the duration of condition/challenge (this will determine how long we can provide accommodations for you). 
    • List of recommended accommodations 
    • It must have a signature (electronic is signature is okay) 

If you have a medical challenge (physical or mental) and you cannot get a doctor's note, you may ask your medical professional to complete the Medical Verification form instead. 

All colleges are considered separate entities and therefore, it us your responsibility to sign up with their disability services programs separately.

 

Although Skyline College and College of San Mateo are in the same district as Cañada College, we are also three separate entities.  Therefore, if you take classes at any of our sister colleges and would like to receive academic accommodations at their colleges, it is your responsibility to register with them.

 
To register for disability services at Skyline College, please visit their website at this link:  https://skylinecollege.edu/educationalaccesscenter/ 
 
To register to disability services at College of San Mateo, please visit their website at this link: https://collegeofsanmateo.edu/dsps/

 

If your accommodations are not helping you, you should not have to struggle.  Do not be afraid to contact us and ask us for help for any reason. 

One of the options you have is for us to review your current accommodations to see if we need to amend any of your supports.  If you feel overwhelmed or just have a curious question, don't hesitate to email one of our staff members. 

Please read First: Proctoring Reminders 
 
Please know that when it comes to proctoring, you should always consider which option is best for you.  Here are your options:
  • Take the exam with the professor (this could be in any of their classes or even in their office)
  • Take the exam in the Learning Center (this is the best option if all you need is a quiet place and more time)
  • Take the exam with the DRC (this option is best if you require a reader, a scribe, or other more complex testing accommodations)
 

Please know that if you ONLY want extra and a quite place to take your exam time BUT for some reason, cannot take your exam with the rest of your class, we recommend you have the Learning Center proctor your exam.   They accept walk ins and do not require any appointments, which will make things much easier for you and your professors. Here is the link to the Learning Center's proctoring services: https://canadacollege.edu/learningcenter/for-instructors.php

 

However, if you have more complex testing accommodations that you would like to use (such as having a reader and/or a scribe), please follow our updated proctoring procedures:

Step 1:  Submit online Proctor Request form for each class within the first couple of weeks of the semester.  You ONLY need to turn in one proctor request per clsss for the whole semester.  Here is the link, which can also be found on the "Forms" page: https://smccd-czqfp.formstack.com/forms/request_for_proctoring

 

Step 2: We will send your professor a link to their proctor information form, which will include:

  • ALL the tentative dates for the semester that they would like us to proctor your exam
  • all the materials that you are allowed to use
  • how much time the rest of the class gets so we can calcuate your extra time testing accommodation
  • and anything else that the professor would like us to prepare for your proctoring appointments with us.

 

Step 3: The DRC will email you and your professor(s) a list of all of your scheduled appointments for the semester.  Please make sure you note these appointments in your calendar and check in with your professors regularly to make sure you are on the same page with everything you need to prepare for your proctoring appointments with us. 

 

Step 4:  Show up to all of your proctoring appointments on time with all of your materials that your professor requires you to use during your exams.

After each of your proctring appointments are complete, the DRC will email your professor confirmation that you have finished your exam and the DRC will follow your professor's directions on how to deliver the exam to them. 

 

If you are experiencing any difficulties completing the process, please contact us at canadadrc@smccd.edu as soon as possible so we can help you.

If you decide to use a notetaker for any of your classes, remember to turn in your Notetaker Request form to us as soon as possible.  The form can also be found on our "Forms" page:https://smccd-czqfp.formstack.com/forms/notetaker_request_form

This is very important, because:

  • It is the only way the DRC will know that you would like to use your notetaking accommodation
  • Once we recieve your request, we will contact your professor(s) to begin collaborating with them to find a notetaker.
  • We also need to know who the notetaker is, so we can:
    • have them sign a contract with us, which includes a confidentiality agreement
    • we set them up with payroll, so they can get paid to be your notetaker

Once your notetaker is officially hired by the DRC, they will be given access to a private Google folder which they will share with you.  They will be repsonsible for uploading their notes into this folder, so you can retrieve them at your convenience.  You, your notetaker, and your professor will be given the link to to access this folder any time. 

 

If you are already registered but are interested in learning disability testing:

The American Psychological Association and the Chancellors Office have authorized us to not test students virtually or in-person during campus closure. As the campus is now open, the DRC is currently working on a plan how to provide LD assessment safely. At the moment, we can provide temporary accommodations while students are waiting to be tested for a learning disability.   Here is the protocol given to us from the CA Chancellors Office:  

  • First step of the LD testing process, which consists of completing the application and an interview, can be conducted virtually.
  • Then students will be placed on the wait list to be tested when the campus reopens.
  • While we are waiting for the campus to reopen, the DRC will provide temporary academic accommodations.

Fill out the DRC Application for Services (aka Intake form).  If you need any assistance to complete the form, please contact us and we will help you. (Ex: If you cannot type or see very well, we'll be your scribe and type your answers for you over the phone).

 

You can find theLD Packet on our "Forms" page.  

  • It is a PDF form so you will need to download it and save it on your desktop first.
  • Then fill it out and save it with a unique title (preferably your name)
  • Then upload it as an attachment to an email and email it to us at canadadrc@smccd.edu.

A front office staff member will contact you to make an appointment for you to meet with Jenna French, who is our Learning Disability Specialist. (If you do not hear from anyone within 5 business days, please contact us by phone, text, or email).  

The interview is how we screen students to see if they qualify to be tested.  This interview can consist of any of the following:

  • career interest 
  • review of medical history
  • school history
  • work history
  • family history
The assessment is lengthy and therefore, can take more than one day.  Be prepared to have more than one appointment with our Learning Disability Specialist. 

The assessment will consist of the following:

  • Academic Achievement
  • Intelligence 
  • Cognitive Processing

After you have completed your assessment, the Learning Disability Specialist will need a few days to calculate your scores and write a comprehensive report for you.  After this report is complete, you will meet again to review the results of our assessment.  

  • If NO learning disability was found, you will be given information on other resources that may be beneficial to you. 
  • If a learning disability was found, you will find out more about your learning deficits and what strategies would be best for you. You will also be provided your accommodation memo and an overview of your responsibilities as a student with our program.

 

Alt Media Tutorials:

To log into the Kurzweil 3000 website, visit https://www.kurzweiledu.com/default.html

Download the Kurzweil app on your Windows computer:  http://tbf.me/a/CCFeVH

Download the Kurzweil app on your MAC computer:  http://tbf.me/a/CTuJUw

Upload your own documents: TBA

How to highlight and take notes: TBA

How to change the voice settings: TBA

How to use Kurzweil as a reader on websites: TBA

Download Kurzweil PowerPoint Tutorials

Download Tutorials as PDFs

 

Important for you to know:

Click HERE to download the official SMCCCD Vaccination Verfication Process FAQ document as a pdf.

Please go to this website to submit an IT help ticket.

http://mysmccd.helpserve.com/

All DRC students get priority registration unless they:

  • Are attending their 1st semester at the college
  • Are concurrent students (currently enrolled in high school too)
  • Do not have an updated Student Education Plan (SEP) on file by the deadline 
  • Have over 100 units or on probation need to do paperwork

This is very important to meet with your academic counselor every semester, because we want to make sure you are taking the right classes toward your academic goals.  And remember, not all classes are transferable so please make sure to meet with an academic counselor to double check that you are on the right track. The DRC's Academic Counselor is To Nhu Do and she can be contacted at dotonhu@smccd.edu.

The Individuals with Disabilities Education Act (“IDEA”) only applies to K-12.  In some instances, students may continue to have legal rights under certain federal laws, through college programs, and in employment.

 

However, when students graduate from high school or reach age 21, they no longer have rights under the IDEA.  The reason why is because IDEA establishes the right to a “free appropriate public education” (“FAPE”), but post secondary education is not free.  There are tuition costs to attend colleges and universities.  

 

But college students will remain to have the right to academic accommodations through the Rehabilitation Act of 1973 and be protected from discrimination under the Americans with Disabilities Act (ADA).

  • Yes, if:

    • You've moved permanently to another state. Register to vote in the new state.

    • You've moved within your state or changed your name. Update your voter registration with your new location or your new name. Make sure you also update your state driver's license or state ID card before the election, if that's the voter ID you'll use.

  • No, if:

    • Your name and address have not changed and you're an active voter.

  • Maybe, if:

    • You move to a different state very close to the date of a presidential primary or general election. Check with your old state. You may be able to vote by mail through your old state for that election. After that, you'll need to register with and begin voting in your new state.

 

*The DRC is here to help you register to vote in the state of California.  Please contact us at canadadrc@smccd.edu if you need any assistance.  For more details please see the "Resources for Students" tab to the left of our webpage. 

Students with verified disabilities have the right to receive reasonable academic adjustments in order to create an educational environment where they have equal access to instruction. The District is thus responsible to make modifications to academic requirements and practices as necessary—without any fundamental alteration of academic standards, courses, educational programs or degrees—to ensure that it does not discriminate against qualified students with disabilities. In addition, each district is required to have a policy and procedure for responding to students with verified disabilities who request academic adjustments.  Here HERE to download the Policy and Procedures for Providing Academic Adjustments for Students with Disabilities.


If you do not wish to contact the DRC for any concerns or questions, you may contact the college's ADA Compliance Officer.  His name is Dr. Wissem Bennani at bennaniw@smccd.edu.

Title IX of the Education Amendments of 1972 prohibits discrimination on the basis of sex in any federally funded education program or activity. This includes any of the following:

  • All unwelcome sex-based and/or gender-based conduct
  • All unwelcome conduct of a sexual nature
  • Sexual harassment resulting from a hostile environment
  • Quid Pro Quo Sexual Harassment (“This for That”)
  • Sexual Violence
  • Intimate Partner Violence
  • Stalking
  • Harassment through severe, pervasive or persistent behavior

 

Cañada College's Title IX Coordinator is Dean Max Hartman.  He can be reached at hartmanmax@smccd.edu

There is a formal and informal process for student grievances.  For more information, please visit the college's Student Complaints page.  If you need any assistance filing a grievance, such as requiring a scribe or a reader, please contact us at canadadrc@smccd.edu and we will help you through the process.  

If you're a registered Cañada student who's over 18 years old, sign up for our FREE Lyft services. Check out https://canadacollege.edu/lyft/ for more information about this program and https://www.facebook.com/canada.ascc/videos/535949291261550/ to watch a video on how to sign up. 

 

Responsibilities for ALL students:

The Student Handbook contains information about student organizations, college services, college rules, student rights, student disciplinary due process procedures, and Cañada’s staff and governance structure.  To view the handbook, please click on this LINK.  

To find the list of actions prohibited on campus, please visit the Code of Conduct page.  

 

Here are some resources to help you study:

The DRC does not have its own tutoring center. However, we can offer accommodations for tutoring on campus at the Learning Center.  Please email canadadrc@smccd.edu to make an appointment with a DRC counselor to discuss what types of tutoring accommodations you are eligible for.

We have may tips on study strategies. Please click here to learn more.

However, researchers have shown that loud noises and other distractions do not affect concentration. Rather, distractions are created through the way students interpret them.

 

Creating a Study Environment

1.         Choose an area that will be exclusively used for studying

2.         Surround yourself with study aides

3.         Study in quiet areas without TVs and radios

4.         Do not study in areas where you’ll fall asleep or become groggy

 

When to Study

1.         Study during the early morning, afternoon, and early evening since you’ll better retain information. Avoid studying late at night.

2.         Study during times when you will not be distracted by friends, extra-curricular activities, or work responsibilities

3.         Don’t study when you’re tired. Get plenty of rest before long study sessions

4.         When you can no longer concentrate or become extremely tired, end the study session

 

How to Study & Concentrate

1.         When studying in distracting situations, move to a new setting

2.         During study sessions, jot down distracting thoughts. This will enable you to forget them and focus on studying

3.         Begin study sessions by identifying goals. This could include the number of homework problems to work through or pages to read

4.         Reward yourself for meeting your study goals, which could include going to the movies, reading a book, or other activities you enjoy

5.         Structure study sessions by organizing content to be studied into chunks. This will limit boredom during long sessions

6.         Schedule periodic breaks to clear your mind

7.         Do not study while you’re watching TV or socializing with friends

8.         If you struggle concentrating, schedule multiple short study sessions

9.         Schedule study sessions in advance to avoid possible distractions

10.       Remember that friends will not lose respect for you if you miss out on social gathering to study. 

11.       Plan study sessions around content to cover rather than time. Constantly checking your watch is distracting

Please click on the link to learn how to navigate and use Canvas.

https://smccd.edu/student-tutorials/canvas/canvas-tutorial.php#faqItem8 

Otter.ai is a speech-to-text app you can use for all your educational and professional needs. Please fill out our SMCCCD Educational Technology Interest form to create a free account linked to your school email and a training on how to use it.

For more information about Otter.ai, please visit https://otter.ai/.

Click HERE for a flyer about Otter.ai.

 

Here are some support resources ON campus that you might find helpful:

We work closely with the Personal Counseling Department.  Please complete the Personal Counseling Interest Form to request to see a personal counselor.  You can also find more helpful information on their website

If you have any questions about your health or health insurances, please contact the Health Center.  Here is the link to their website.

Equipment Loan Procedures:

Assistive technology, such as smart pens, headsets, ipads, etc from the DRC will be loaned out to students by these procedures: 

 

1st Student must submit the Alt Media Request form and indicate which equipment they would like to check out from the college.  Here is the link to our Alt Media Request form: Alt Media request: https://smccd-czqfp.formstack.com/forms/drc_alt_media_request_  

2nd) An Alt Media team member will send student a confirmation email within 3 business days with an ETA of their request. Delay can be based on any of these factors: 

  • Approval and process of accommodation memo request by DRC Counselor 
  • Holds on records 
  • Proof of class registration at our campus 

3rd) A loan request must be submitted to the library. The form can be found at this website: https://canadacollege.edu/library/technology-services.php 

Cañada Library Equipment Loan Screenshot

Our Alt Media staff will assist completion of this form if the student has not submitted it already. 

4th) Once the library confirms that the equipment has been approved by the Alt Media team, the library will contact the student to make arrangements for equipment to be picked up from the library.  

 The DRC is pleased to share this list of scholarships that may be of interest to you. This list is not intended to be comprehensive. We ask you to please check back periodically for new additions or updates.

 

General

 

Students on the Autism Spectrum

 

Students who are Deaf or Hard-of-Hearing

 

Students who are Legally Blind

 

SafeZone is a network of Cañada students, staff, faculty, and administrators working to create a more inclusive campus for the LGBTQIA+ community.

 

Check out the website at https://canadacollege.edu/studentlife/safezone.php for more information or to connect with their team.

 

Here are support resources OFF campus that you might find helpful:

The ADA office has important information regarding disability rights at work and at school.  Here is the link to their website: ADA.
The U.S. Department of Health and Human Services (HHS) Office for Civil Rights (OCR) enforces federal civil rights laws, conscience and religious freedom laws, the Health Insurance Portability and Accountability Act (HIPAA) Privacy, Security, and Breach Notification Rules, and the Patient Safety Act and Rule, which together protect your fundamental rights of nondiscrimination, conscience, religious freedom, and health information privacy. Visihttps://www.hhs.gov/ocr/index.html for more information.

DRA provides high-quality, free legal representation for people with disabilities.  Through class-action litigation, structured negotiations, monitoring, media, education, and advocacy, DRA removes barriers to full participation in society—transforming discriminatory systems and practices so that people with disabilities achieve equality.

DRA Legal 


Open Door Therapy

Open Doors Therapy is an autism therapy clinic located in California. Our team offers online therapy services to anyone located in the state of California, so we can work with you whether you’re located in Sacramento or San Diego! Our therapist  are experts in neurodiversity and serve teens and adults on the autism spectrum. We help neurodiverse individuals who identify as having Aspergers, undiagnosed autism traits, etc. and their families.

NAMI Flyer   Brochure PG 1   Brochure PG 2

As a response to COVID-19, FEMA and CalMHSA have partnered with NAMI to create the NAMI WLA Crisis Counseling Program (CCP) warmline. Their goal is to connect callers with English and Spanish speaking crisis counselors and provide free resources to anyone who has mental health needs in the wake of COVID-19. 

Click here to download the CalHope Pamphlet as a PDF.

The California Department of Rehabilitation (DOR) works in partnership with consumers and other stakeholders to provide services and advocacy in pursuit of employment, independent living and equality for Californians with disabilities.

Click here for more information on the DOR.

To apply, please apply on their website: https://portal.dor.ca.gov/vrc/s/path-to-intake?fromDOR=1

Please make sure to put the college's zipcode: 94061

 

Counselors provide guidance and support to people who are struggling with a wide spectrum of issues. By forming a collaborative and compassionate relationship with their clients, counselors put an individual, couple, or family on the path to personal success and mental wellness.

Counseling Schools Information

 

Register to Vote:  

 
  • Yes, if:

    • You've moved permanently to another state. Register to vote in the new state.

    • You've moved within your state or changed your name. Update your voter registration with your new location or your new name. Make sure you also update your state driver's license or state ID card before the election, if that's the voter ID you'll use.

  • No, if:

    • Your name and address have not changed and you're an active voter.

  • Maybe, if:

    • You move to a different state very close to the date of a presidential primary or general election. Check with your old state. You may be able to vote by mail through your old state for that election. After that, you'll need to register with and begin voting in your new state.

    •  

*The DRC is here to help you register to vote in the state of California.  Please contact us at canadadrc@smccd.edu if you need any assistance.  For more details please see the "Resources for Students" tab to the left of our webpage. 

Every time that you request accommodations, we will ask if you would like our help to register to vote.  The answer that you provide on the form will be documented on the Voter Preference Form and kept in your DRC file. Please note that in order to register to vote in California, you must be:

  • A United States citizen and a resident of California,

  • 18 years old or older on Election Day,

  • Not currently in state or federal prison or on parole for the conviction of a felony (for more information on the rights of people who have been incarcerated, please see the Secretary of State's Voting Rights: Persons with a Criminal History), and

  • Not currently found mentally incompetent to vote by a court (for more information, please see Voting Rights: Persons Subject to Conservatorship).

 

If you  checked off on the Request for Accommodations form that you wish to have help registering to vote, we will be contacting you to make an appointment with you to help you complete the Voter Registration form.  To find more information on voting,you can visit: https://www.sos.ca.gov/elections/frequently-asked-questions/ 

 

As the November 3rd general election nears, we want to ensure that those of you who are eligible to vote have the necessary information to cast your ballot in the safest manner possible. COVID-19 presents some unique challenges for election administration that may require advanced preparation on your part. 

  • Voter Registration:We encourage students to register to vote through the Ballot Bowl Competition – a friendly voter registration competition among California’s major higher education systems.
  • Vote by Mail:  Registered voters can expect to receive a Vote-By-Mail ballot sent to the address listed on their voter registration.  If you have moved, you may need to re-register with your new address to prevent your ballot from being delivered to your previous address. You can verify your voter registration online with the Secretary of State’s “My Voter Status” tool. 

  • Early VotingWhether you vote in-person or by mail, consider voting early to avoid long lines on Election Day or potential mail delays.  
  • Important Dates
    • September 22nd - National Voter Registration Day 
    • October 5th - First Day Vote-by-Mail Ballots are Available 
    • October 19th - Non-conditional Voter Registration Deadline 
    • Nov 3rd - Election Day  
The DRC counselors are available to help you register to vote.  Please email canadadrc@smccd.edu to make an appointment with one of our staff members, so we can help you register to vote.