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Item 6.4: Outstanding Faculty and Staff Awards

• Award criteria for Outstanding Staff Award and Outstanding Faculty Award
• Review of nominations (email your nominee(s) to canacademicsenate@smccd.edu by Wednesday, May 7)

Item 6.5:Resolution in Support of Undocumented Students  

• Follow-up to our academic senate meeting of 2/27/2025 (see Minutes) and 3/27/2025 (see Minutes)

Proposed action: pass the following draft Resolution in Support of Undocumented Students 

• Resolution that was passed during this meeting: Resolution in Support of Undocumented Students

Item 6.7: District Academic Senate Resolution on Dual Enrollment

• District Academic Senate has been discussing evaluation process for dual enrollment courses. At its April meeting, DAS reviewed a draft resolution.

Item 6.8: Facilities Master Plan – Addendum Update

• Presentation on the proposed changes to the District’s FMP.
• For reference, this is the 2022 FMP. 

Item 6.9: RSI Rubrics Updates for Summer and Fall 2025

• ACCJC RSI RubricACCJCRSI Rubric
• RSI Rubric Substantive Self-Assessment (April Flex)
• RSI PowerPoint Material

Item 6.10: Course Scheduling, Planning and Class Cancellations

• Strategic Stewardship of FTEF Allocation: Aligning Resources with Student Success and Institutional Priorities.
• Reminder about new BP 6.04 Guidelines for Class Cancellation and AP 6.04.1 Guidelines for Class Cancellation

Item 6.12: Feedback on Distance Education AP/BPs

• Current AP 6.12.1 Distance Education  
• Draft of proposed changes to AP 6.12.1 

Item 6.14: Plenary Summary & Highlights

• The Spring 2025 Plenary Resolutions that were adopted.

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Item 6.3: Middle College Update 

Middle College Program 

              Instructors/Advisors Jen Petroelje and Jen Buchanan 

Middle College Program Informational Updates that may be useful for all faculty 

 

Item 6.4: PIV Taskforce Committee Report - Funeral Services Program (FSE) 

This agenda item will formally introduce the Funeral Services Education Program Improvement and Viability Task Force Report to Academic Senate 

Key resources:  

Funeral Service Education PIV Task Force Report 

Instructional Planning Council feedback on the FSE PIV Report 

Proposed action: Academic Senate will seek to provide feedback on the report at its next meeting (April 10).   

 

Item 6.5: Review and feedback session ISER 4.1 

 Accreditation and ISER Website with Draft Documents 

ISER Draft Documents for feedback 

Specific section 4.1 to be discussed/reviewed 

 

Item 6.8: Program Review Questions Updates 

Workgroup’s draft revisions and feedback were taken through EAPC, Student Senate, and IPC.  

Using the feedback gained from these governance bodies, the workgroup shared its latest draft with Academic Senate on 3/27: Academic Senate Review -  Proposed Updates to Comprehensive Instructional Program Review Questions 

[For comparison, here are the current program review questions.] 

Proposed action: approved the changes to the program review questions.  

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Item 6.3: PIV Taskforce Committee Report - Funeral Services Program (FSE) 

• Key resources:  
• Funeral Service Education PIV Task Force Report
• Instructional Planning Council feedback on the FSE PIV Report

 

Item 6.4: Resolution in Support of Undocumented Students  

• Proposed action: pass the following draftResolution in Support of Undocumented Students

 

Item 6.5: OER/ZTC Transitions – Program Manager Position 

• Presentation Materials: OER-ZTC_Transitions

 

Item 6.7: ILOs Adopted by IPC to align with ACCJC updates 

• IPC adopted ILOs_March 7, 2025 corrected

 

Item 6.8: Academic Senate finances SPRING-2025 updates 

• Current Proposed Plan, Position & Options

 

Item 6.9: OERI Updates  

• ASCCC OERI April 2025 OER Liaison Newsletter

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Item 6.2: Dual Enrollment Updates and recent developments- Spring-2025 Report 

• Dual Enrollment Website 
• Teacher Evaluation Welcome Packet updated for Canada 

Item 6.3: Faculty Vacancy Replacement for Counselor Position 

• Faculty Vacancy Process Form for this position
• If approved, take it forward to PBC per the Faculty Vacancy Request Process 

 Item 6.4: Process Updates by PIV Committee - Funeral Services Program (FSE) 

• The Task Force Report: Funeral Service Education PIV Task Force Report

Item 6.5: Update on Common Course Numbering (CCN) Project 

• Awaiting (mid-April?) UC articulation decisions on the Phase I COR submissions
• Phase II (A) templates have been released 
• The list of Phase III courses has been released 

 Item 6.7: ILOs Adopted by IPC to align with ACCJC updates 

• IPC adopted ILOs_March 7, 2025 corrected 

 Item 6.8: PRIE guidance for keeping student-level data secure 

• Guidance for keeping student-level data secure

Item 6.9: Academic Senate finances SPRING-2025 updates 

• Current Balances, Position & Options

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Item 6.3: Undocumented Students – Check-In on Support and Resources  

• Undocumented Community Resources and Red Know-Your-Rights Card
• College of San Mateo Academic Senate’s Resolution in Support of Undocumented Students

Item 6.4: Services Program (FSE) - Program Improvement and Viability (PIV) Committee – Process Updates  

• PIV Website for more information

Item 6.5: Request to support a District Senate task group to evaluate the adoption of a software platform for faculty tenure and evaluation process 

• Presentation on the Tenure Software System  
• Proposal to Evaluate Tenure Software System  

Item 6.6:  Workforce Violence Prevention Plan 

• As of July 2024, SMCCD now has a Workplace Violence Prevention Plan, which is now required California state regulation (SB553).  
• Related: Cañada's Safety Committee Discussions in Sept-2024 Meeting

Item 6.7: Discussion on Academic Freedom  

• BP 6.35 Academic Freedom and AP 6.35.1 Academic Freedom
• ASCCC Fall 2020 Position Paper on Academic Freedom: Protecting the Future of Academic Freedom During a Time of Significant Change 
• Draft a resolution in support of the AFT union to make academic freedom part of the union contract

 Item 6.8: OER/ZTC Transitions – Staffing for position 

• Presentation Materials: OER-ZTC_Transitions

 

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Item 6.4: Appointment for Vacant Adjunct Faculty Representative position in Senate

• Updates on planning and approach for evening and College for Working Adults (CWA)
• This update is for the planned evening/CWA programs that are being viewed collectively as a possible new program

Item 6.5: First-level Hiring process for Tenure-Track Faculty Hiring

    Senate recommendation

• Faculty Interview Process Options for Discussion

Committee members, please come ready for a recommendation to take action on this

Item 6.6: New Faculty Teaching and Learning (FTL) Website

• Website for FTL

Item 6.8: Discussion on Academic Freedom

• BP 6.35 Academic Freedom and AP 6.35.1 Academic Freedom
• ASCCC Fall 2020 Position Paper on Academic Freedom: Protecting the Future of Academic Freedom During a Time of Significant Change

Item 6.9: Education and Human Development (EHD)Faculty Vacancy Request

• Replacement position for EHD
• EHD Faculty Vacancy Request

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Item 6.2: Approved Faculty Positions

• President Lopez’s Letter 

Item 6.4: First-level Hiring process for Tenure-Track Faculty Hiring

Document that was previously shared to help review possible pros and cons of the different modality options: Faculty Interview Process Options for Discussion 

Item 6.5: Funeral Services Program (FSE) - Program Improvement and Viability (PIV) Committee – Request for Extension

• Website for more information  

Item 6.6: Applications open for Zero Textbook Cost (ZTC) Adopters Program for Spring-2025 from Textbook Affordability Committe (TAS) 

• Background: Please see website TAS: ZTC Adopter Program 
• ZTC Adopter Program's cohort for Spr-2025

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• Item 6.2: Extension of replacement Psychology Faculty position

  • Background information on prior Vacancy Request

• Item 6.5: New Faculty Personnel Requests Prioritization
  • PBC Personnel Request 2024-2025 Presentations 
  • Background and History:
    • Minutes of Previous Year (2023-2024) discussion
    • Prioritized List from Academic Senate 12-07-2023
    • Before this meeting, please review the PBC presentation of each faculty position.
• Item 8.1: TAS Sub-Committee Report Dec-2024

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• Item 6.2: New Position Request Process (Updates)

  • New Position Requests 2024-25

• Item 6.3: One Early Childhood Education (ECE) Faculty Vacancy Replacement Request
  • ECE Faculty vacancy replacement request
• Item 6.4: New Regular Substantive Interaction (RSI) Rubric

  for ACCJC Review of Online Courses

  New Evaluation Tool for RSI in 2025 Online courses
  • Academic Senate Presentation 11.14 RSI Rubric

Background Information:

• • ACCJC DE Initiative
  • Also, please know that if you all have suggestions, the comments on the pilot are closing out in a few days, by 11/15/2024and it may really be worth taking a few moments to gather each of our thoughts and sending those over

• Item 6.5: One English Faculty Vacancy Replacement Request
  • ENGLISH Faculty vacancy replacement request
• Item 6.8: ASCCC Fall Plenary Updates
  • The resolutions that were adopted by the delegates at this past 2024 Fall Plenary Session have been posted on the ASCCC Resolutions Process Page. 

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• Item 6.2: ASCCC application for OER-ZTC Exemplary Award
  • online Exemplary Award application
  • Signatures Page
  • Supporting letter: Proposed Draft for submission
• Item 6.3: Participatory Governance Survey of Spring 2024 - Results 
• Item 6.4: First-Level Faculty Screening Committee Modality Option
  • Faculty Interview Process Questions for Discussion
• Item 6.5: Artificial Intelligence (A.I.) Initiatives and updates
  • District Teaching and Learning Committee DTLC Guidance on Plagiarism and Artificial Intelligence 

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• Item 6.3: Textbook Affordability Subcommittee (TAS) Items
  • October 10 TAS report
  • CCCCO Memo on new Title 5 section “Burden-Free Access to Instructional Materials”
• Item 6.4 : Previously developed 2023 model for Compressed Calendar
• Item 6.5: Fall 2024 Enrollment Update
• Item 6.6: Santa Monica Bachelors program in Interaction Design
• Item 6.8: Updates from District Academic Senate and District Participatory Governing Council 
  • Faculty Survey on Class Cancellation Results  
  • Eck Reflections on the Class Cancellation Survey Results

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• Item 6.3: Change Resource Request forms
  • Link to all the Resource Request forms
  • Proposed name change to related to Personnel Request Form
• Item 6.6: Strong Workforce Updates Presentation
• Item 6.7: Personal Counselor Vacancy - Whether to Support a Third Search
  • Link to general information about process for vacancies
• Item 6.11: Academic Senate annual goals
  • Link to past Academic Senate Projects
  • Link to last year's Academic Senate annual goals

Curriculum Report

• September 26 Curriculum Report

Item 8.1: Tentatively scheduled first meeting for Funeral Services Program Improvement and Viability Committee, which is open to all: October 3, 1-2pm. Zoom link, meeting agenda, and other materials will become available on the following webpage at least three days in advance of the meeting: Funeral Services Program Improvement and Viability Committee 

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• Agenda item 6.2: Academic Senate VP Position
  • Monica Malamud Self-Nomination for VP
• Agenda item 6.3: Academic Senate Adjunct Rep. Position
  
  • Dominique Wu Self-Nomination for Adj. Rep.
• Agenda item 6.4: Program Improvement and Viability Process

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Materials

• Agenda item 6.2: Academic Senate Membership
  
  • Basics of our Parliamentary Procedure (How we work through agendas)
  • General Senate Orientation (including the "10+1" purview of Academic Senate and Representative responsibilities)
• Agenda item 6.7: Funeral Services Presentation