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Meeting Agendas, Materials & Minutes

Academic Senate meetings are the 2nd and 4th Thursday from 2:10 to 4:00 p.m. in building 2, Room 10

Information about: Brown ActRoberts' Rules of Order - Cheat SheetConsent Agendas


Upcoming meetings: 4/28, 5/12, 5/26

ASCCC Plenary: 11/5-7 (Irvine), 4/21-23 (Sacramento)


Fall 2015 - Spring 2016

Agenda Minutes Materials
Apr. 28, 2016  

ASCCC Spring Plenary report

Proposed AS constitutionProposed AS bylaws

AFT Contract Proposals

Loss of BOG Waiver - presentation, Student form

Apr. 14, 2016  

Committee Reports

Board Policy 7.43 Student Financial Aid Programs

Instructional Assessment Coordinator proposal

PD Committee composition - ppt from PBC

Constitutional amendment

District Innovation Funds - application

Proposed ASCCC Spring Plenary resolutions

Mar. 24, 2016 draft minutes

Class Maximums Project

New DAS-proposed policies: 6.36 Faculty Textbook Selection6.36.1 Faculty Request to Assign Own Textbook

IEPI PortalIEPI WebsiteYear Two ExpectationScorecard 2016, 5-year trend

2016 ACCJC Mid-term report - draft

Mar. 10, 2016

Mar. 10, 2016

Hiring priority

Board Policies: 1.40 Meetings of the Board, 2.12 Employee Rights and Protection, 6.39 Presence of Non-Students on District Property, 8.14 Bond Oversight Committee

New Position Proposals and Documentation 

Planning Council analysis of new FT faculty proposals

Feb. 25, 2016 Feb. 25, 2016

6.27.1 DE Regular & Effective Contact - 022116 draft

Presidential Search website

Enrollment reports - Spring 2016

Class Maximums Project

Feb. 16, 2016 Feb. 16, 2016 24-hour public notice
Feb. 11, 2016 Feb. 11, 2016

Board Policies: 1.0 The SMCCCD1.20 Duties of Officers1.10 Duties and Responsibilities of the Board1.65 Community Relationships1.70 Board Action on Legislative Issues/Political Activity8.27 Records Retention and Destruction

Open Education Resources - Request for Proposals

Proposed Timeline for Presidential Search

Jan. 28, 2016 Jan. 28, 2016

Board Policies: 1.15 Officers of the Board, 2.21 Professional Ethics, 6.31 Course Auditing, 8.70 Fees and Charges

Tenure-track Replacement Justifications: General Counseling, Radiologic Technology

New DAS-proposed policies: 6.27.1 Distance Ed Regular & Effective Contact, 6.36 Faculty Textbook Selection, 6.36.1 Faculty Request to Assign Own Textbook

Dec. 10, 2015 Dec. 10, 2015

Resolution: Providing Accurate Data of Course Student Learning Outcomes Compliance (action)

PBC Recommendations

Dec. 1, 2015 Dec. 1, 2015  
Nov. 12, 2015

Nov. 12, 2015

Faculty prioritization

President's Report

Curriculum report

New FT Faculty Position proposals

Resolution: Adoption of the OEI’s Course Design Rubric as a Guide to Developing Hybrid and Online Courses within the SMCCCD (action)

Course Design Rubric

Draft Resolution: Providing Accurate Data of Course Student Learning Outcomes Compliance (first read)

Possible relocation of Transfer and Career Center

Enrollment Management PPT

Oct. 22, 2015 Oct. 22, 2015

District Strategic Plan

FT Philosophy Faculty Replacement proposalProductivity Data, Effectiveness Data (action)

Draft Resolution: Adoption of Canvas as the Course Management System for the SMCCCD (action)

Board Policy 6.x Regular and Effective Contact (discussion)

Draft Resolution: Adoption of the OEI’s Course Design Rubric as a Guide to Developing Hybrid and Online Courses within the SMCCCD (info)

Course Design Rubric (discussion)

Study Session: 50% law, 75:25, FON and how the budget for instruction is developed - implications of LOAD (training)

Oct. 8, 2015 Oct. 8, 2015

Board Policies: 3.15.2 Equivalency to Minimum Qualifications6.13 Curriculum Development, Program Review, and Program Viability6.13.1 Procedure6.x Regular and Effective Contact

Strategic Enrollment Plan - progress report

FT Philosophy Faculty Replacement

Sept. 24, 2015 Sept. 24, 2015 

Criteria for prioritizing new full-time faculty positions

Administration response to enrollment management recommendations

Curriculum Handbook Revision

SSSP - Draft

Equity & Basic Skills plans - Draft

OEI Resources presentation, Rubric for Regular & Effective Contact

Institutional Benchmarks

Board Policies: 1.10 Duties and Responsibilities of the Board; 7.69 Student Conduct; 7.69.1 Standards of Student Conduct; 8.06 Investment of District Funds; 6.13 Curriculum Development, Program Review, and Program Viability; 6.13.1 Procedure; 6.x Regular and Effective Contact

Sept. 10, 2015 Sept. 10, 2015

Class enrollment maximums

Curriculum Committee presentation regarding class max

Draft resolution: Criteria for prioritizing new full-time faculty positions

Aug. 27, 2015 Aug. 27, 2015

minutes from 5/14/2015

Enrollment management recommendations

Workforce recommendations to BOG


Priorities for 2015-2016


  • Review of SSSP, Equity plan, Basic Skills plan, Strategic Enrollment plan - no later than 10/8
  • Enrollment management (possible forum; consolidate faculty concerns and ask for admin action)
  • Class size maximums
  • Revision of by-laws including possible addition of new voting members (PT faculty, IPC rep)
  • Criteria for prioritizing new faculty position proposals
  • Use of ASGC funds including reauthorization of speaker honorarium + supplemental travel award
  • Intentional dialogue with administration
  • Fall election of vice-president
  • Spring election of secretary and treasurer
  • Faculty leadership development


Digest of Senate Actions 2015-2016

The following is a summary list of significant actions taken by the ASGC.  Committee appointments are not included in the digest.

  • Reauthorization of Senate Supplemental Travel Fund for 2015-16; increase max. expenditure to $3000 (9/10/15)
  • Establishment of task force to develop an approach to setting class size maximums (9/10/15)
  • Approval of resolution regarding prioritization of new faculty position proposals (9/24/15)
  • Approval of proposal to replace FT philosophy faculty (10/22/15)
  • Adoption of Canvas as the Course Management System for the SMCCCD (10/22/15)
  • Adoption of the OEI's Course Design Rubric (11/12/15)
  • Adoption of resolution regarding providing accurate data for course SLO compliance (12/10/15)
  • Establish local & statewide Awards Committee (12/10/15)
  • Appoint CTE Liaison to ASCCC (12/10/15)


Meeting Archive

Minutes from prior years' meetings can be found at the archive

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