Budget Development Resources

The District budgeting process and Integrated Planning and Budget Calendar provide information about budgeting processes involved at the District and college level. Please review the San Mateo County Community College District budgeting process and Integrated District Planning and Budgeting Calendar for details. 

Budgeting In The San Mateo County Community College District

SMCCCD Integrated District Planning and Budgeting Calendar

The process of developing a college budget can be complex because there are so many components that need to come together. Our team created an overview of the major tasks involved in the budget development process during the Spring semester. If you are interested to know more about the process, what to expect, and who is involved, this document is a great resource.

Budget Development Tasks for Budget Managers and Budget Office

Creating a department or division budget is an opportunity to engage faculty and staff for inclusive planning. To facilitate budget planning, the Budget Office developed some general guidelines and suggestions to assist with developing department and division budgets. This is a useful resource to navigate through the department or division level budgeting process.

Developing Department or Division Budgets

The Guidelines for Developing a Program/Project Budget is designed to help employees define what is needed for their program or project, and to develop a budget which includes projected expenses to put their program/project into action.  The Guidelines include various expense considerations, commonly used account codes, and a budget template.

Guidelines for Developing a Program/Project Budget

The term "Unrestricted Funds" can be a little misleading. Unrestricted funds refer to funds that are spent at the discretion of the district/college for the purposes of operations and support of our educational programming. However, as a public education institution we are required to ensure that all expenses are actual, appropriate, and necessary. We have provided some general guidelines to assist with understanding what are generally acceptable expenditures.

Actual and Necessary Expenditures

Additional Resources 

As part of its annual, integrated planning and budgeting cycle, Cañada College uses Program Review of its instructional programs, student services and administrative services to identify needed resources and prioritize them.  By linking these resource requests to an analysis of program/service effectiveness and alignment with the program, college and District goals, decision-makers can better prioritize the allocation of limited financial resources. 

Resource Request Prioritization Results

The closing schedules list timelines alphabetically by operational area. These District deadlines apply to ALL sources of funding. College Business Office may set earlier College timelines so that local review can be completed prior to the timelines outlined in this document. A chronological summary by month appears at the end of the documents.

  • Mini Close  (schedule released in Feb.)
  • Year-End Close  (schedule released in April)

If you have any ideas for future training topics, please provide your suggestions on the Contact Us page.