Disability Documentation

The DRC accepts documentation that contain information of physical, learning, psychological, and chronic health challenges.


Documentation must include the following components:

  • Completed by a licensed or credentialed examiner (not a family member)
  • A description of the disability or health issue that requires accommodations, including the diagnosis and history
  • A description of the current impact in an educational setting
  • A description of the expected duration, frequency, severity, and/or progression of the condition
  • List of recommended accommodations


Here are examples of documentation that are acceptable:

  • A psycho-educational evaluation performed by a qualified professional
  • A copy of an IEP or 504 plan from high school
  • A copy of your medical examination results (e.g. eye exam, hearing test, etc)
  • A letter on letterhead verifying a diagnosis by a doctor or other qualified professional. If you will be submitting a doctor's note, please make sure it includes the following:
    • Letter/note must be on letterhead 
    • It must be dated within the last month
    • Must disclose or explain your health condition/challenge
    • A description of the current impact in an educational setting
    • Must include the duration of condition/challenge (this will determine how long we can provide accommodations for you).  
    • A description of the current impact in an educational setting
    • List of recommended accommodations 
    • It must have a signature (electronic is signature is okay)
    • If for any reason, your doctor cannot get you a doctor's note, you also have the option to turn in a medical verification form - please email canadadrc.edu if you do not see link here]


If you cannot get documentation for any reason:

Please make an appointment with a DRC counselor anyway.  We’re here to help guide and support you in any way that we can.  Please email us with any questions at canadadrc@smccd.edu.