Provide Notification: After the funding agency notifies you that the College is being awarded grant funds,
the following persons must be notified immediately:
Obtain Board Approval: Board approval will be required before external funds are accepted when:
If Board approval is required, the Vice President should work with the College Business Officer to prepare a draft Board Report on behalf of the College President. The College President will coordinate with the Chancellor's staff to agendize the item. Sample Board Report
You may also consider notifying the Board as an information item given the Board may be interested in the nature of a program, community or other partnerships, as well as funding sources.
Refer to District Board Policy 6.30
Obtain Chancellor Approval: The Chancellor is authorized to accept external funds which:
If Board approval is not required, then the Vice President's Office under which the grant falls should coordinate with the District Grants Analyst to obtain the appropriate signatures to accept the grant.
|Identify Project Director: The Dean who serves as the grant administrator will begin the process to identify, appoint, or hire a Project Director (may already be known or written into the proposal). The project director will be primarily responsible for implementing the funded program and budget according to the funding agreement.
|Establish Grant Account: The Business Office will work with the District Grants Analyst to create a separate fund account, called a FOAP in Banner which is the College's information management and business operations software. Banner's acronym for the account FOAP stands for Fund-Organization-Account-Program.
Establish Grant Budget: The Project Director should contact the College Business Office to review the grant
budget. Sometimes the budget as described in the final award or contract is not
always a perfect fit with what was initially proposed and adjustments will need to