Personnel and Hiring
When the Project Director begins to spend grant funds for hiring personnel, they must follow District Board Policies and Administrative Procedures. Forms and additional information can be found within the downloads section in the Human Resources webpage via the SMCCCD Portal.
Faculty
|
Board Policy 3.15 |
|
|
Administrative |
Minimum Qualifications and Equivalencies to Minimum Qualifications |
| Administrative Procedure 3.15.3 | |
| Commonly Used Forms |
Classified Staff
| Board Policy 4.05 |
The Classified Service |
| Administrative Procedure 4.15 | Employment Requirements |
| Administrative Procedure 4.15.1 | Employment Requirements: Identity Documentation, Freedom from Tuberculosis, and Fingerprinting |
| Commonly Used Forms |
Other Employees:
Student Assistants, Classified Staff Substitutes, Short Term, and Non-Continuing
| Board Policy 4.25 | Employees Not Members of the Classified Service |
| Administrative Procedure 4.25.1 | Employees Not Members of the Classified Service; |
| Administrative Procedure 4.25.2 | Student Workers |
| Commonly Used Forms |
Classified Short Term Temporary Personnel Requisition Form |
Stipend vs. Salary
If you feel a stipend is an appropriate form of payment, contact the Cañada College Business Office at canbusinessoffice@smccd.edu, for further guidance. Please consult with the Business Office in advance of authorizing work or payment.
Labor Distribution
Any changes in effort that require adjustments in labor distribution must be processed
with a Personnel Action Form (PAF).
Labor distribution on permanent personnel is reviewed at least three times per year.
It is reviewed during budget development in the spring, fall and spring semester after
census by the Grant Administrator. If assignments change at any other time during
the year, a PAF must be submitted ASAP to indicate that effort change.