Meetings

General Resources

Information about: Brown Act, Brown Act synopsis, Roberts' Rules of Order - Cheat Sheet, Consent Agendas
Meeting Modality
- For voting members of Senate, a zoom option will continue so long permits AB 361 loosening of Brown Act virtual meeting requirements. AB 361 will apply as long as California maintains a state of emergency related to Covid-19.
- For non-voting members, Senate plans to continue offering zoom attendance options regardless of any State of Emergency.
ASCCC (State Academic Senate) Plenary: Nov. 3-5 (Hybrid Event), Spring Plenary - TBD

Meeting Schedule

Meeting Day: 2nd and 4th Thursdays of each month

Time: 1:00-3:00pm (NEW MEETING TIME FOR SPRING 2023 SEMESTER)

Locations: Zoom and Bldg. 9-154

Join our Zoom meeting

Meeting Dates:

Aug. 25
Sept. 8 & Sept. 22
Oct. 13 & Oct. 27
Nov. 10
Dec. 8

Winter Break

Jan. 26
Feb. 9 & Feb. 23
Mar. 9 & Mar. 23
Apr. 13 & Apr. 27
May 11

Academic Senate Annual Goals 2022-23

Class Scheduling Related Goals

Help inform College and District decisions on teaching modalities
Help inform District revision of class minimums policy
Improve transparency around how classes get added or not added
Discuss process for when to open a new section of a course
Late Start Classes
- Improve transparency and understanding of which class sections are offered as late state courses
- Discuss general college approach to late state courses

Goals Related to Teaching Challenges

Host discussions of class attendance and participation
Better understand and discuss current experiences with multi-modal teaching
Explore setting standards for multi-modal teaching
Identify resources needed, such as professional development and technology resources

Textbook Affordability Subcommittee (TAS) Related Goals

Work with TAS to increase use of Open Educational Resources (OER)/Zero Textbook Cost courses
Work with TAS to ensure that OER/ZTC resources increases diversity, equity, inclusion, accessibility, and anti-racism
Work with TAS to develop other methods of reducing/eliminating textbook costs besides online material/ebooks

Other Goals

Identify professional development needs for counseling faculty related to offering counseling services in new modalities
Guide and promote roll out of Peer Online Course Review Workgroup
Discuss Renewal Process for Reassign Time positions, especially as program-level positions that currently require renewal every two years.
Finish creation of a Program Improvement and Viability Process
Improve process for printing requests

Goals that Academic Senate Should Monitor

Work with District Teaching and Learning (DTL) and District Academic Senate (DAS) to update Academic Honesty policies in order to better address current learning environments
Monitor and discuss District Academic Senate’s workgroup on class maximums policy
Monitor and discuss efforts to make student registration process easier and to get students registered earlier
Monitor AB (Assembly Bill) 1111 and 928. Keep regular communications on developments related to these measures.
Help ensure there all services are available for evening students
Identify primary methods and criteria by which students discover and differentiate between Cañada classes and similar classes in other colleges (especially classes that are program entry points).

Notable Ongoing Responsibilities

Prioritize new faculty position proposals
Nominations for Academic Senate for California Community Colleges (ASCCC) awards
Nominations for local college awards

Meetings Archive

Direct links to archives of past years' meetings

If you don't see the most recent past year listed above, please go to directly to the meetings archive webpage and let the Senate President know to update the above list.

Fall 2022 - Spring 2023

Date (and Clickable Zoom Link)	Agenda	Minutes	Materials
May 11, 2023	Agenda	Minutes	Letter of Support for Non-Instructional Faculty Item Draft of the support letter for consideration August Flex Day Item Link to submit Flex Day session proposals Textbook Affordability Subcommittee (TAS) Item May 11 TAS Report ASCCC Resolutions Item (Statewide Academic Senate) List of resolutions passed at Spring 2023 Plenary Webpage with all of the resolutions that were debated, including those that were voted down. Click on the link that says "Resolutions Packet for Debate – Saturday April 22, 2023” President Report Items Summer Leadership Retreat Poll – Please complete if you are serving on a college-wide council or in a college-wide coordinator role next academic year Participatory Governance Evaluation – please complete this survey if you haven’t already.
April 27, 2023	Agenda	Minutes	District Senate Bylaws Item Proposed revisions to District Academic Senate Bylaws Strategic Enrollment Management Plan Item April 17th Draft of SEM Plan for 2023-25 April 24th Draft of SEM Plan for 2023-25 Feedback form for the SEM plan draft President's Report Items Student Modality Preferences Survey Summary - Spring 2023
April 13, 2023	Agenda	Minutes	Mid-Cylce CTE Program Review Questions Draft questions up for approval New Faculty Position Proposal Application Draft revision of the Faculty Position Proposal Form Letter of Support for Non-Instructional Faculty Draft version of the letter Textbook Affordability Sub-committee April 13 TAS Report District Class Size Policy Item Draft policy from a District Academic Senate workgroup President's Report Items Resolutions Packet for Spring ASCCC (State Academic Senate) Plenary
March 23, 2023 [Meeting cancelled due to campus closure]	Agenda	[Meeting did not occur]	New Faculty Position Proposal Application Draft revision of the Faculty Position Proposal Form District Academic Senate Bylaws Item District Academic Senate Bylaws draft changes. (Feedback requested by Monday, April 3) District Class Size Policy Item Draft policy from a District Academic Senate workgroup President's Report Items Resolutions up for discussion at State Academic Senate Area Meetings (Area B – tomorrow, Friday March 24)
March 9, 2023	Agenda	Minutes	ACCJC Midterm Report Items Current Draft Electronic form for feedback on current draft Textbook Affordability Item Textbook Affordability Subcommittee March 9 Report Professional Needs Assessment Item March 8th Draft of Professional Development Needs Assessment Survey SB 893 Item In preparation for instituting a regular policy for implementing SB 893, Vice Chancellor Aaron McVean has presented multiple scenarios and their estimated costs. (The presentation starts about midway through the slide deck). Draft SB 893 Policy Estimated SB 893 Annual Costs Enrollment Management Plant Item Current draft of Enrollment Management Plan 2023-25 Feedback form for current draft of Enrollment management plan President's Report Item Compendium of college-wide committee proposed updates
February 23, 2023	Agenda	Minutes	Fall 2022 student survey data on Low-Cost Textbooks and Zero-Cost Textbooks Draft of Change to Program Review Question 11 Current draft of the Professional Development Needs Assessment Survey Resharing of the Course Scheduling Presentation from last meeting Questions raised in the chat during the February 9th presentation President's Report Items Vice Chancellor McVean’s presentation on possible policies and costs for SB 893 ASCCC (State Academic Senate) President’s Update for February 2023 Inside Higher Ed Student Voice 2023 Survey on Barriers to Success Upcoming Events, Matters of Interest Open Education Week (6-10 March): SMCCCCD's website is now live, and we'll be adding more events soon Mural Documentary and Meet the Filmmakers of "Town Destroyer" Application for faculty interested in attending NCORE this year There is a business speaker event that will be taking place on Wednesday, March 8
February 9, 2023	Agenda	Minutes	Draft of Program Improvement and Viability Process Senate Recommended Pilot Process for Program Improvement and Viability Process Course Scheduling Presentation Senate Poll Results to Give Initial Priorization of Faculty Representatives for the Equity and Antiracism Planning Council Textbook Affordability Subcommittee Report for ASGC Meeting of 9 Feb 2023
January 26, 2023	Agenda	Minutes	Presentation on Training Recertification Options for Faculty Teaching Online New Faculty Position Proposal Form Material Current Faculty Position Proposal Form Draft of revised Faculty Position Proposal Form Draft with comments Draft of Program Improvement and Viability Process Program Review Reflection - December 2022 Collected Feedback Curriculum Committee Material Curriculum Committee January 26 Report Standard Operating Procedure for Courses Not Offered or Taught List of Courses Not Offered After Fall 2017
December 8, 2022	Agenda	Minutes Faculty Position Ranking Results	Faculty Position Request Items If you have not already watch the faculty position presentations, please see the PBC webpage for the zoom recordings and PowerPoint slides for each position before the meeting. Our discussion will focus on feedback, including the feedback provided at PBC, rather than repeating the position presentations. ASCCC 2020 Paper on Academic Freedom Upcoming Brown Act Changes in March 2023 AB 2449 Legislation Textbook Affordability Subcommittee: December Report President's Report Items Chancellor Forum Feedback: The District Chancellor Search webpage contains the forum recordings and feedback forms. Please submit feedback by tomorrow (Friday, December 9) at 5pm. Resolutions adopted at the ASCCC Fall Plenary
November 10, 2022	Agenda	Minutes	Consent Agenda Item Speaker Honorarium Application - Leiana Payawal Public Comment on Non-Agenda Items Letter on role of counselors and librarians to serve in faculty leadership roles Proposed Resolution on Enrollment Data Second Whereas was expanded in October 27th discussion Draft Reassignment Application for Dual Enrollment Instructional Support Position(s) Strong Workforce Updates Powerpoint presentation on Strong Workforce Program Answers to List of Faculty Questions NOVA Glance Report spreadsheet Local Budget Expenditures (Year 5) Local Budget Expenditures (Year 6 - Fiscal Year 21-22) Local Budget Expenditures (Year 6 - Fiscal Year 22-23) Regional Budget Expenditures (Year 5) Regional Budget Expenditures (Year 6 - Fiscal Year 21-22) Textbook Affordability Subcommittee Report - November 10
October 27, 2022	Agenda	Minutes	ASCCC (State Academic Senate) Fall 2022 Plenary Resolutions Packet There are twenty new resolutions in the updated packet, which came in from the Regional Area meetings: 1.03-05, 2.02, 3.01, 4.02, 7.05-12, 13.01-02, 15.02-04, 17.02 Resolutions related to AB 928 (CalGETC single transfer pathway): 4.01, 4.04, 7.01, 15.01, 15.02 Draft Academic Senate goals for 2022-23 Student Equity and Acheivement Plan (SEAP) in a Nutshell Draft Academic Senate resolution on Pandemic-Impacted Enrollment Data
October 13, 2022	Agenda	Minutes	Academic Senate Orientation Possible Academic Senate Goals for 2022-23 Eck Notes on Possible Senate Goals document Update on Equity and Antiracism Council (EAPC) Efforts Textbook Affordability Subcommittee October 10 Report AB 928 Related Items Resolution 15.01directly addresses AB 928 (in State Academic Senate’s Resolution Packet for regional meetings) Humanities faculty proposal from Fresno City College. Two proposals meant to suggest an alternative to reducing the Humanities area requirement to six units California Community College Physical Education, Kinesiology, and Dance Association letter to CSU Academic Senate regarding Lifelong Learning requirement List of Cañada courses that currently have CSU GE articulation approval but not IGETC approval President's Report Items Draft of Updated ACCJC Standards with Draft Review Criteria and Suggestions for Evidence. Updated standards planned to take effect in 2024. Resolutions Packet for State Academic Senate Regional Meetings (Area B is this Friday, October 14; Plenary is November 3-5) District Participatory Governance Council. Board Policies that are currently under review.
September 22, 2022	Agenda	Minutes	Discussions Notes on Dual Enrollment from Previous Years November 2019 notes from District Academic Senate and AFT meeting with Aaron McVean Dual Enrollment-AFT timeline (from July 2020) March 2019 survey of faculty teaching dual enrollment Notes on Dual Enrollment - September 22, 2022 Notes Academic Senate Orientation Possible Academic Senate Goals for 2022-23 This document is our main reference point for considering what goals Academic Senate should pursue this year Faculty are invited to share any missing goals or suggest whether any of the possible goals should be taken on during another year. At a future Senate meeting, we will prioritize the recommended goals for this year. Material Related to the Strong Workforce Outcomes and Support for instructional Programs Career and Workforce Support Presentation Handout
September 8, 2022	Agenda	Minutes	Textbook Affordability Subcommittee September 8 Report Librarian Replacement Position Proposal Powerpoint Presentation Completed Replacement Request Form Current draft of CalGETC Single Transfer Pathway (this is to satisfy the AB 928 legislation) Proposed Implementation Timeline of the CalGETC Transfer Pathway Academic Senate Orientation (delayed to September 22nd meeting)
August 25, 2022	Agenda	Minutes	AB 361 Resolution - Allowing Continued Remote Meetings Under the Brown Act Timeline for the SMCCD Chancellor Search Committee Peer Online Course Review (POCR) Workgroup Presentation Possible Academic Senate Goals for 2022-23 The purpose of this document is to show recent, ongoing, and current goals/projects that Academic Senate has taken on or been charged with. During the September 8, 2022 Academic Senate meeting, Senate will vote on our list of annual goals for the academic year. By or before the September 8th Senate meeting, please share anything that might not be on the list or share more specific tasks/objects that fit under some of the listed goals/initiatives.