Based on our experiences running a 5-year NSF-funded scholarship program for STEM majors at Canada College, we offer the following documents and spreadsheets to help others who are interested in scholarship programs for STEM students.
Publicize the scholarship opportunity:
Email STEM majors and all students from classroom outreach:
Send a scholarship application packet and let them know upcoming days/times for workshop sessions that will provide tips to be a strong applicant.
Scholarship documents for students:
On the deadline date, the scholarship coordinator does the following:
Application Review and Scholar Selection
The scholarship coordinator gathers the scores from each member of the review team and shares the collective results with the entire review team using the Review Team Analysis Spreadsheet
The review team meets to discuss applicants based on results in the Review Team Analysis
Spreadsheet and input from the Financial Aid Officer regarding each student’s eligibility
based on financial need.
If the review team finds it necessary, student interviews are held for selected students – using the Student Interview Form.
Final decisions are made and the scholarship coordinator records the new scholarship recipients using the Master Scholar List Spreadsheet.
The scholarship coordinator informs all applicants of their status and invites new scholarship students to a welcome luncheon to meet their faculty mentor and sign the Student Contract:
Scholarship Payment Schedule
Each student receives the scholarship in 4 payments (two payments per semester) – ¼ of the award before the start of the semester, ¼ mid-semester as long as s/he is still enrolled in 12 units. The Financial Aid office is able to automate release of funds mid-semester to students who are still enrolled in 12 units. No scholarships are paid during the summer semester. We encourage students to pursue paid internships during the summer.
The support provided by the Financial Aid Office to the program is described in this document - Financial Aid Office Support.
Developing a Mentoring Program
To help in the promoting student academic and professional development, create a mentoring program for scholars.
Reviewing student academic progress and continued eligibility
At the end of each semester, the scholarship coordinator evaluates transcripts for all scholarship recipients. There are several possible statuses based on student performance:
Sample online student surveys
This material is based upon work supported by the National Science Foundation under
Grant No. 0849660.
Any opinions expressed in this material are those of the author and do not necessarily reflect the views of the National Science Foundation (NSF).